Accounts Payable Specialist

Position Summary 

The Accounts Payable Specialist performs daily accounting tasks that support financial and accounting activities throughout the business. This position ensures internal processes are followed and establishes controls to maximize accuracy on all internal transactions.

Essential Duties and Responsibilities 

• Responsible for financial transaction entries into job cost system 
• Assists with accounting records and ledgers by reconciling statements and identifying discrepancies 
• Reconciles invoices to credit card charges and coding to general ledger accounts 
• Prepares daily cash deposits and oversees delivery of funds deposit 
• Maintains digital and physical financial records 
• Maintains print and electronic records for certificates of insurance documentation 
• Prepares, compiles, and sorts documents for data entry and other related duties as assigned

Qualifications and Skills

• Proficient in the use of Windows operating system and Microsoft Office applications 
• Ability to learn new software and utilize internal accounting systems
• Excellent interpersonal and analytical skills
• Ability to maintain confidential and meticulous records
• Bookkeeping experience preferred

Hours and Schedule

• Full-time
• Monday-Friday, 8am-5pm
• After hours and weekends required on occasion. 

Work Environment and Physical Requirements

• Works in a temperature-controlled office environment, with low noise levels 
• Prolonged periods of sitting required 
• Rarely required to walk, stand, lift, climb, pull, or push objects weighing up to 10 pounds